Shipping Vinyl Records: Do They Count As Media Mail?

Hi! We are Freestyle Vinyl, and we help our customers make the perfect gift for artists, musicians, and individuals around the world -- custom vinyl records. Explore our shop via the links above, and feel free to reach out to us with any questions! Read on below for advice on recognizing and removing crackle from your vinyl records...

With USPS media mail, vinyl records can be shipped across the United States cheaply and safely. See below for the various factors of shipping vinyl records – and using media mail – safely and effectively.

How should I ship my vinyl record?

Shipping vinyl records requires careful handling and packaging to ensure they arrive at their destination in excellent condition. Here are some best practices to effectively ship vinyl records:

1. Use a Sturdy Mailer or Box: Choose a dedicated record mailer or a sturdy box designed for vinyl records. The mailer should fit the record snugly and have enough space for additional padding.
2. Protect the Record with a Sleeve: Place the vinyl record inside a protective inner sleeve to prevent scratching during shipping. Make sure the sleeve is in good condition and clean.
3. Add Extra Padding: Place the protected record between two cardboard stiffeners or pads. Add extra padding with bubble wrap or foam sheets to provide cushioning and prevent movement within the mailer.
4. Seal the Mailer Securely: Seal the mailer or box securely using strong packing tape. Ensure all edges and seams are properly sealed to prevent the package from accidentally opening during transit.
5. Label the Package Clearly: Clearly label the package with the recipient's address, your return address, and any necessary tracking information. Indicate "Fragile" or "Handle with Care" to alert postal workers about the delicate contents.
6. Choose the Right Shipping Method: Select a reliable shipping method such as Media Mail (for eligible items) or a trusted courier service. Consider using a tracked shipping option for added security and monitoring.
7. Insure the Package: If the vinyl record holds significant value, consider purchasing insurance for the package to cover any potential loss or damage during transit.
8. Communicate with the Recipient: Inform the recipient about the shipment and expected delivery date. This helps in coordinating the receipt of the package and ensuring someone is available to receive it.
9. Monitor the Shipment: Keep track of the shipment using the provided tracking number. Address any delays or issues promptly to ensure a smooth delivery process.
10. Photograph the Package: Before sending, take a photo of the fully packaged record, clearly showing the label, for your records in case any issues arise during shipping.

By following these best practices, you can enhance the chances of your vinyl record arriving safely and in optimal condition at its destination.

Do vinyl records count as media mail?

Are vinyl records media mail? Yes, vinyl records can be sent using the United States Postal Service's (USPS) Media Mail service. Media Mail is a cost-effective shipping option specifically designed for shipping educational materials, including books, sound recordings, film, printed music, and other recorded media.

However, it's important to note that there are specific guidelines and restrictions for using Media Mail:

1. Qualifying Items: Vinyl records qualify as long as they contain recorded sound and are used for educational, informational, or entertainment purposes.
2. Content Restrictions: Media Mail is strictly for media content, so packaging should only contain eligible media items. Any non-media items included in the package may disqualify it from Media Mail rates.
3. Packaging Guidelines: The packaging should be appropriate for the contents and not contain advertising except for incidental announcements of books.
4. Delivery Time: Media Mail typically has a longer delivery time compared to other USPS services, so it's important to plan accordingly if you choose this option.
5. Potential Inspections: Packages sent via Media Mail may be subject to inspection by USPS to ensure compliance with the guidelines.

When sending vinyl records through Media Mail, it's important to accurately declare the contents, follow the guidelines, and use appropriate packaging to ensure a smooth and cost-effective shipping experience.

How much is media mail for a vinyl record?

As of September 2021, the cost of shipping a vinyl record via Media Mail through the United States Postal Service (USPS) is based on the package's weight and destination. Media Mail rates are generally lower compared to other shipping options, making it a cost-effective choice for sending media items.

Based on our experience, shipping a media mail vinyl in a typical vinyl record package will cost between $4 and $6 if shipping in the continental 48 states of the United States.

The specific cost can vary depending on factors such as the weight of the package and the distance it needs to travel. Additionally, USPS may update their rates periodically, so it's essential to check the most current rates on the USPS website or through their postage rate calculator for the latest pricing information.

To accurately determine the cost of shipping a vinyl record using Media Mail, you can visit the USPS website and use their rate calculator, providing the package's weight and destination to get an estimate of the shipping cost.

How much does a vinyl record weigh for shipping?

The weight of a vinyl record for shipping can vary slightly depending on factors such as the type of vinyl (e.g., 7-inch, 10-inch, or 12-inch), the thickness of the record, and any additional packaging materials. Here's a general weight range for different types of vinyl records:

1. 7-Inch Vinyl Record (45 RPM):

1. 10-Inch Vinyl Record:

1. 12-Inch Vinyl Record:

Weight: Approximately 140 to 180 grams (4.9 to 6.3 ounces) for standard weight records.

Heavyweight or audiophile vinyl records can weigh up to 200 to 220 grams (7.1 to 7.8 ounces) or more.

It's important to note that the weights provided are approximate averages and can vary based on the specific record, manufacturer, and production quality.

When preparing to ship a vinyl record, it's a good practice to weigh the record accurately, along with any additional packaging materials like record sleeves, outer sleeves, and bubble wrap, to calculate the total shipping weight accurately. This will help in determining the correct shipping cost and selecting the appropriate shipping method, such as Media Mail or other postal services.

What classifies as media mail?

Media Mail is a cost-effective shipping option provided by the United States Postal Service (USPS) designed for shipping educational materials and certain types of media. So what is considered media mail? The following items generally classify for shipping via Media Mail:

1. Books: Printed books, including educational books, textbooks, and reference books.
2. Sound Recordings: Vinyl records, CDs, audiocassettes, and other sound recordings.
3. Printed Music: Sheet music, musical scores, and other printed music.
4. Educational DVDs and CDs: Educational DVDs, CDs, and other educational media.
5. Playscripts and Manuscripts: Playscripts, manuscripts for books, periodicals, and other forms of printed materials.
6. Film: 16mm or narrower width films, which may be positive prints, negatives, or otherwise, in the form of filmstrips and slide sets.
7. Printed Test Materials: Printed objective test materials and their accessories used by or on behalf of educational institutions to test ability, aptitude, achievement, interests, and other mental and personal qualities with or without answers.
8. Computer-Readable Media: Computer-readable media containing prerecorded information and guides or scripts prepared solely for use with such media.

It's important to note that Media Mail is intended for educational, informational, or entertainment purposes. Items sent via Media Mail should primarily consist of media material. Additionally, advertising is generally not permitted on items sent via Media Mail, except for incidental announcements of books.

Using Media Mail for shipping these types of materials can provide cost savings compared to other shipping options. However, it's crucial to adhere to USPS guidelines and ensure that the contents of the package align with the allowed categories for Media Mail.

Also in Blog For Vinyl Record Lovers